Why Every Event Organizer Needs a UPS on Rent — Not a Generator

Organizers pay close attention to every aspect of putting together a successful event; for example, lighting, audio systems, displays (LED wall displays), registration areas, food service and live streaming. However, what many people overlook is the importance of having consistent electric power available during the entire time an event is taking place. A power disruption lasting only a few seconds can interrupt a keynote address, stop a new product launch or take an exhibit completely offline.

With that said, many of today's event planners are now choosing to rent a UPS instead of relying on conventional generators for backup power. To understand why this large shift in overall preference is occurring, let's explore some of the reasons behind the growing adoption of UPS on rent for events and trade shows.

Compare and Contrast UPS Units and Generators 

Even though they are both alternative energy sources, a generator and a UPS unit function in very different ways. 

1) Instant Power Availability vs. Delayed Start 

Generators take some time to start up after there is no longer electricity available to provide power. Once a generator starts up, there may be hundreds of pieces of electronic equipment that completely shut down during this time because there is no energy to operate them until the generator is on. Examples of pieces of equipment that may be affected if there isn't a power source for even a split second include LED screens for display work, Sound Consoles, Registration Systems and equipment involved in Live Streaming. 

When an alternative energy source is needed right away (when the main supply of electricity goes out), a UPS unit (Uninterruptible Power Supply) can instantly supply power without interruption the moment that the main supply goes out. The content is continuously displayed and thereby solves the issue of having the event set up in a manner that all of the equipment involved is provided power continuously. It is therefore essential to obtain UPS equipment for all Event Set-ups where continuous display of equipment and continuing uptime is necessary. 

2) Noise vs. Quiet Operation 

Generators produce a great deal of noise. Even when you use ‘silent’ generators, there will still be background noise and vibration produced. If you have an Event that includes speeches, performances, or recordings during a wedding, a corporate conference, or a product launch, the audience can be disturbed by excess noise. 

Conversely, a UPS unit will operate without producing noise so therefore there will be no noise, no vapor from fuel and no vibrations produced when the UPS unit is used to provide continuous power during the event at the following types of venues/Events: 

• Luxury Weddings

• Corporate Conferences

• Indoor Exhibitions

• Award Ceremonies

• Product Launches

• Media Launches

At premium venues in general, Silence is essential for an Event.

Why UPS is Ideal for Modern Events

The majority of today's events rely on technology; from digital check-in procedures to digital displays, video walls and sound systems, each part requires consistency in voltage levels and 100% guaranteed power supply.

Therefore, UPS rentals are a practical option when choosing a solution.

Protection for Some Sensitive Devices

Audio Mixers, Projectors, Computers and LED's are all sensitive to change in voltage or fluctuations, as a result of this sensitivity, a UPS will provide a regulated voltage level that will keep the device from being damaged from sudden changes in voltage, either up or down.

Supporting Hybrid Events and Streaming Live Events

The rise of hybrid events now makes it extremely important to have broadband internet; in addition to: routers, cameras, and broadcasting systems; a UPS will ensure that your audience who is live does not lose power to your broadcast.

No Break in Power Project to Generator Transfer

If you are going to also use a generator as your second backup, a UPS will allow for a seamless transition of power between when main power fails and when the generator starts to provide backup, therefore your event will continue to run normally without interruption.

Types of Events Which Require UPS Rentals

For virtually all event formats, having a continuous supply of power is important. The following are examples of scenarios in which UPS rentals for exhibits and events are necessary:

Concerts and music festivals

Sound systems, stage lighting and DJ equipment require a continuous supply of power to perform correctly during a live performance.

Corporate conference and summit events

All items; presentations, microphones, LED monitors and interpretation systems must function without interruption.

Exhibits and trade shows

The majority of booth displays are powered by; display monitors, retail payment systems, demo units and product displays. A short power interruption can create a negative impact on a brand.

Weddings and other social events

Silent and steady power supplies are often required for the following components of an event: lighting decor, music systems and video/audio recording units.

Product launches

When showcasing a new product, an interruption in power can eliminate the "wow" factor associated with the presentation of the new product. Having access to a backup power supply (silent UPS) will enhance the success of the launch event.

Why Renting Beats Buying for Short-Term Use

When it comes to using a UPS system for a short period of time, it is more financially sound to rent than purchase.

1. Purchasing a UPS system requires you make a significant capital investment, renting eliminates capital expenditures making it a more cost-effective solution.

2. Renting a UPS system means the rental company will maintain your UPS system, do battery checks and provide technical assistance when necessary.

3. Different size events need power loads (capacity) appropriate for those events, renting allows the event planner to rent equipment that fits the size of their event.

4. Rental companies can install, test and provide on-site support so that the event organizer can rest assured their equipment is ready to use.

These reasons make renting UPS systems an effective, flexible and scalable solution for event planners and exhibition organizers.

SEO Insight: Why People Search “UPS Rental for Events Near Me”

As event organizers get closer to their event dates, they often search for the quickest and most reliable way to find a local solution. A great example of this would be an event organizer searching for a "UPS rental for events near me." This typically signifies there is a need for:

• An urgent need for power backup,

• Last-minute event planning,

• Larger production-level events that need to be updated with new equipment, and

• A reliable way to back up equipment/produce silence.

Having access to local UPS rental support helps to expedite delivery, service on-site, and provide immediate technical support.

You Cannot Use A Generator Alone To Generate Power

Generators will be able to supply power for long periods of time in case there is an outage; however, they will not be able to replace a UPS (uninterruptible power supply) completely. Here is how the electrical configuration would typically look in a large event setting:

• 1st line of electric service

• 2nd line of generator service

• UPS to instantly transfer load to generator power and protect your equipment from being damaged

The UPS on rent acts as a bridge between power being supplied from the grid and providing backup power when you have no power from the grid to protect your sensitive equipment while changing over from mains to backup power.

Conclusion

In today’s event production world where technology plays such an important role in the event, power reliability is essential. A few seconds of power outage during an event could greatly affect audience experience, brand identity and the overall success of the event. Compared with generators, UPS on rent supplies provide immediate power transfer, quiet operation, voltage stability, and protection of equipment; therefore making UPS the most practical solution for future event planners.

If you are planning a concert, exhibition, wedding or other corporate event and do not want to worry about technical issues due to inconsistent power quality; consider renting a UPS for your next special event. Organizations like Capital Power Backup offer reliable power rental equipment designed for special events; helping you deliver an amazing experience for everyone who attends.